Accounts and Payroll Assistant

About the Role

We are seeking a reliable and detail-oriented Accounts Payable / Accounting Assistant to support the accounting team across multiple Australian dealership locations.

The role will primarily focus on Accounts Payable, including reviewing, entering, reconciling, and processing invoices. You will also assist with basic Accounts Receivable, general accounting tasks, and potentially payroll support.

The ideal candidate will have Australian accounting experience, a strong understanding of accounting fundamentals, and excellent attention to detail. Automotive or dealership experience is an advantage but is not required.

Key Responsibilities

• Review, verify, enter, and process supplier invoices.

• Manage approximately 30–50 overhead invoices per day.

• Review invoices entered by other departments, including Park and Service teams.

• Check invoices for accuracy, completeness, and correct allocation.

• Reconcile invoices and resolve discrepancies where required.

• Process payments in accordance with company procedures.

• Assist with raising Accounts Receivable invoices as required.

• Provide payroll assistance when required.

• Assist with general accounting and administrative tasks as directed by the Accounting Manager.

• Maintain accurate accounting records and documentation.

• Work closely with the accounting and operational teams across multiple dealership locations.

Required Skills & Experience

• Australian accounting experience is required.

• Solid understanding of Australian accounting fundamentals.

• Understanding of Accounts Payable and Accounts Receivable processes.

• Understanding of basic accounting concepts, including assets, liabilities, and expenses.

• Strong attention to detail and accuracy.

• Good numerical and reconciliation skills.

• Ability to manage a high volume of invoices and deadlines.

• Strong organisational and time-management skills.

• Good written and verbal communication skills.

• Ability to work independently and as part of a team.

Systems & Tools

Experience with the following is highly regarded:

• Microsoft Excel – particularly for reconciliations.

• Xero

• MYOB

• QuickBooks

• Other accounting or finance systems

Experience with ECLIPSE is an advantage. ECLIPSE is the dealership's management software, and training will be provided.

Nice to Have

• Payroll experience.

• Experience raising Accounts Receivable invoices.

• Automotive or dealership accounting experience.

• Experience supporting multiple business locations.

• Experience working with high-volume invoice processing.

Industry Experience

Open to any industry.

Automotive or dealership experience is a bonus but not required.

Candidates must, however, have a good understanding of Australian accounting practices and fundamentals.

Working Hours

Monday to Friday

8:30 AM – 5:30 PM AEST preferred

8:00 AM – 5:00 PM AEST acceptable

What We're Looking For

We are looking for someone who is:

• Detail-oriented and highly accurate.

• Comfortable working with numbers and financial information.

• Experienced in processing and reconciling invoices.

• Able to manage a high volume of work without compromising accuracy.

• Proactive in identifying and resolving discrepancies.

• Organised and able to meet deadlines.

• Comfortable communicating with different departments.

• Willing to take on additional accounting responsibilities as required.

Team Environment

The role will support the accounting function across three dealership locations: Brisbane, Gold Coast, and Newcastle.

The position will work closely with the Accounting Manager and wider accounting team, as well as operational teams responsible for entering invoices.

Requirements / Ideal Candidate:

• Previous experience in deal processing, vehicle sales support, or a similar administrative role in Australia

• Strong attention to detail with excellent organizational skills

• Ability to work with multiple teams and resolve discrepancies quickly

• Familiarity with DMS systems or CRM software is a plus

• Good communication skills and a proactive attitude

• Ability to work in a fast-paced environment while maintaining accuracy

Technical Requirements:

• Equipment is self-provided

• USB Headset with Noise Cancellation feature

• Working Webcam

• Computer with at least 1.5 GHz processor and at least 8GB RAM

• Main Internet Service Speed: at least 50 Mbps cable connection

• Backup Internet Service Speed: at least 25 Mbps

• Dual Monitor

Contractor Perks & Rewards:

• 20 Paid Time Off

• Referral Bonus – 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract).

• Annual Trip – connect with the broader Wingman community in person.

• Dedicated Support Contact (CSM) – someone to help you succeed and stay connected.

• Access to a Network – collaborate with fellow contractors and onshore specialists.

• Opportunities to Upskill – optional sessions, peer learning, and developmental pathways.

• More Work, More Opportunity – potential for additional contracts, Statements of Work, or expanded workloads.

• High-Impact Projects – work alongside top-tier Australian partners on meaningful assignments.

• Flexibility First – deliver your work in your way, with full autonomy on how you achieve outcomes.

• Advisory Support – HR, Tax, and setup guidance available to make contracting seamless.

• 100% Work-From-Home Contracts – all engagements designed for remote delivery.

Pre-engagement requirements for Independent Contractors:

• BIR as you are a contractor (Required to submit any contributions required by the government.)

• NBI or Police Clearance

• Any Government-issued ID

Please note:

Only qualified candidates will be invited for an interview.